Sole & Single Source Posts

Overview

It is the policy of the City of New Smyrna Beach to consistently purchase goods and services using full and open competition.  The taxpayers in New Smyrna Beach are best served when we make sound business decisions based on competitive bids or proposals.  However, there may be instances when other than full and open competition may be justified.  When user department(s) determines that other than full and open competition is necessary or in the best interest of City of New Smyrna Beach, appropriate justification for that course of action must be submitted to the City Manager for approval in order to waive the competitive procurement process.

Prospective vendors shall provide information regarding their ability to supply the commodities or services described within the five (5) day posting period of the Sole Source.  If Purchasing receives no vendor information within the five (5) day posting period, the Sole/Proprietary/Single Source will be approved.

Email the Purchasing Coordinator

Currently Posted Sole & Single Source Documents

None

Definitions

Sole source: (use for single purchase only) the supply of a product or service so uniquely qualified that it is only available from a solitary source.

Single source: use for single purchases only) the supply of a product or service which may be available from multiple sources, but a specific vendor is uniquely qualified and meets the users’ requirements.

Sole brand: (use for single purchases only) this is a specified service or product that has unique specifications to successfully meet the needs of the department and no alternate brands are acceptable.

Standardization: (used for multiple purchases and can be combined with the above) this is the procedure of maintaining methods and equipment as constant as possible because of measurable benefits to the department.  Competition among distributors of a standardization brand will be attained if possible.

Uniquely qualified

  1. Being the only one of its kind
  2. Without an equal or equivalent; unparalleled
  3. Unusual; extraordinary
  4. Characteristic of a particular category, condition, or locality